Protocol Coordinator

Job Category: 
Clinical Trials/Patient Care
Multiple Positions Available: 
Research Area Keywords: 

GCP, GLP, GMP, ICH guidelines, operational support

Position Description: 


Within the Leidos Biomedical Research Inc.’s Clinical Research Directorate, the Clinical Monitoring Research Program (CMRP) provides high-quality comprehensive and strategic operational support to the high-profile domestic and international clinical research initiatives of the National Cancer Institute (NCI), National Institute of Allergy and Infectious Diseases (NIAID), Clinical Center (CC), National Institute of Heart, Lung and Blood Institute (NHLBI), National Institute of Arthritis and Musculoskeletal and Skin Diseases (NIAMS), National Center for Advancing Translational Sciences (NCATS), National Institute of Neurological Disorders and Stroke (NINDS), and the National Institute of Mental Health (NIMH). Since its inception in 2001, CMRP’s ability to provide rapid responses, high-quality solutions, and to recruit and retain experts with a variety of backgrounds to meet the growing research portfolios of NCI, NIAID, CC, NHLBI, NIAMS, NCATS, NINDS, and NIMH has led to the considerable expansion of the program and its repertoire of support services. CMRP’s support services are strategically aligned with the program’s mission to provide comprehensive, dedicated support to assist National Institutes of Health researchers in providing the highest quality of clinical research in compliance with applicable regulations and guidelines, maintaining data integrity, and protecting human subjects. For the scientific advancement of clinical research, CMRP services include comprehensive clinical trials, regulatory, pharmacovigilance, protocol navigation and development, and programmatic and project management support for facilitating the conduct of 400+ Phase I, II, and III domestic and international trials on a yearly basis. These trials investigate the prevention, diagnosis, treatment of, and therapies for cancer, influenza, HIV, and other infectious diseases and viruses such as hepatitis C, tuberculosis, malaria, and Ebola virus; heart, lung, and blood diseases and conditions; parasitic infections; rheumatic and inflammatory diseases; and rare and neglected diseases.  CMRP’s collaborative approach to clinical research and the expertise and dedication of staff to the continuation and success of the program’s mission has contributed to improving the overall standards of public health on a global scale.

The Clinical Monitoring Research Program (CMRP) provides comprehensive clinical and administrative support to the National Cancer Institute’s Center for Cancer Research’s (CCR), Office of Regulatory Affairs for protocol development review, regulatory review, and the implementation process as well as oversees medical writing/editing, regulatory/ compliance, and protocol coordination/navigation and administration.


The Protocol Coordinator II:

Provides programmatic and logistical support for the operations of clinical research for Phase I and Phase II clinical trials

Provides deployment of clinical support services for clinical research

Streamlines protocol development timeline

Provides data and document collection and compilation for regulatory filing with the FDA and other regulatory authorities

Provides administrative coordination and general logistical support for regulatory activities

Ensures the provision of training for investigators and associate staff to reinforce and enhance a GCP culture

Provides quality assurance and quality control oversight

Performs regulatory review of clinical protocols, informed consent and other clinical documents

Tracks and facilitates a portfolio of protocols through each process step (IRB, RAC, DSMB, Office of Protocol Services)

Assists clinical investigators in preparing clinical research protocols, including writing and formatting protocol documents and consent forms

Prepares protocol packages for review and ensures that protocol packages include all of the required material and comply with CCR, NCI and NIH policies

Collaborates with investigators to resolve any protocol/data issues

Coordinates submission of protocols for scientific and ethical review by the Branch scientific review committees, the NCI Institutional Review Board (IRB) and the clinical trial sponsor or the FDA

Monitors the review process and maintains detailed, complete and accurate records for each protocol of the approvals at the various stages of the review process, including new protocol submissions, amendments to protocols, and continuing reviews, as well as other submissions such as adverse events

Attends and prepares minutes for the Branch Protocol Review Committees

For protocols that are performed with other research centers:

contacts coordinators at other centers to obtain review committee approvals at these centers, maintains records of these approvals at the outside centers in the protocol files, and sends protocol amendments and other reports to the participating centers

Maintains a schedule of all review committee submission deadline dates and meeting dates

Assists clinical investigators in understanding and complying with the entire review process

Works closely with the NCI Protocol Review Office in establishing and maintaining a paperless automated document management and tracking system for NCI protocols

Converts protocols from Word format to PDF with bookmarks

Maintains the PDF version of the most current approved version of each active clinical protocol on a central server   

This position has the option to be located in Frederick or Rockville, Maryland.

Number of Positions: 
C.V. Required: 
Number of References Required: 
Experience Required: 


To be considered for this position, you must minimally meet the knowledge, skills, and abilities listed below:

Possession of a Bachelor’s degree from an accredited college/university according to the Council for Higher Education Accreditation (CHEA) in a related field (Additional qualifying experience may be substituted for the required education)

Foreign degrees must be evaluated for U.S. equivalency

A minimum of six (6) years progressively responsible clinical trial protocol development and management experience

Ability to serve as a liaison with various NCI staff and Principal Investigators to initiate and complete tasks relating to oncology clinical protocols

Ability to interpret International Conference on Harmonization/Good Clinical Practices (ICH/GCP) guidelines

Ability to troubleshoot and appropriately report unexpected problems that may arise during the conduct of clinical trials

Advanced knowledge and skill of the tracking system functions for NCI protocols and provide reports to clinical investigators and the Branch Chiefs

Advanced knowledge of formatting Word documents

Must be able to obtain and maintain a security clearance


Candidates with these desired skills will be given preferential consideration:

Knowledge of clinical data report preparation

Proficiency with Microsoft® software applications

Additional Information: 

Hiring for this position will be through Leidos Biomedical Research Inc., a wholly owned subsidiary of Leidos, Inc. Leidos Biomedical is the operations and technical support contractor for the Frederick National Laboratory for Cancer Research, a federal national laboratory.

Contact Name: 
Sheryl Hollarn
Contact E-mail:

HHS, NIH, and NCI are Equal Opportunity Employers